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Migrating Your Intranet Data to Microsoft SharePoint Intranet | ARC

What if you could build an intranet with SharePoint Online and migrate all your documents and data to the cloud with maximum availability? Now you can.

What is Microsoft SharePoint Online?

Microsoft SharePoint Online is the leading tool for collaboration, document management and data storage. Cloud-based work management solutions enable employees to work from anywhere, anytime. It doesn’t matter whether you are at home or in your office: You can assign work tasks to yourself and your employees quickly and efficiently.

One of the most popular Microsoft products, Microsoft SharePoint is the cloud evolution of the famous SharePoint platform, used by the largest organizations and Fortune 500 companies worldwide for 20 years. Microsoft SharePoint Online is a Microsoft 365 Software-as-a-Service (SaaS) solution that enables companies to securely share and manage content, knowledge and applications.

Why switch to SharePoint Online?

It is now common for companies to store their work data in the cloud, share information across systems and update it as needed. As a result, data is not only available across the organization, it is secure, compatible, and organized in a way that empowers employees regardless of their location, device, or work style.

SharePoint Online is a fast, reliable, compliant, and easy-to-use intranet platform. Nevertheless, many companies are still not in the cloud and are struggling with the transition to a modern SharePoint environment. That is where SharePoint development companies are needed. They assist you in managing and sharing data safely.

Moving to SharePoint Online means your intranet is accessible from anywhere and requires minimal maintenance. If you need a practical, modern intranet, you’ll love SharePoint Online’s ease of use.

We realize that the whole SharePoint migration process seems quite complicated. It requires preparation, resources, time and money. Migrating data that has accumulated over years is not easy if it is not well planned and managed beforehand – and that is exactly what we, Al Rafay Consulting (a SharePoint development company), want to help you with.

If you’re new to Microsoft SharePoint Online or don’t know exactly how to make the transition, you’ve come to the right place. Here is an easy method to transfer data.

Step 1: Analyze your current data sources

Analysis always comes first. First, you need to consider where your data is, how it’s structured, and who it’s going to be shared with.

Find out where your data is stored:

  • a local SharePoint intranet
  • File shares
  • Other cloud-based tools

Types of SharePoint Solutions

SharePoint comes in two types: sandbox and farm solutions. Both of these types of solutions are a part of SharePoint development services.

  • Sandbox solution

sandbox solution allows site collection administrators to install custom solutions in SharePoint without the involvement of a higher-level administrator. The sandbox solution framework provides a mechanism for custom code execution outside of the IIS worker process. This framework should not be used as a mechanism to enforce security boundaries when executing user code.

  • Farm Solution

Farm – or so-called full-trust – solutions contain code that is deployed to the SharePoint servers and makes SharePoint server object model calls. SharePoint farm administrators upload the farm solutions to a farm-wide repository where they can be deployed and features enabled. The farm solutions have different scopes: site collection, web application or the entire SharePoint farm.

Step 2: How much data you need to move to SharePoint Online

The next step is to collect the amount of data and data types that exist in your company.

Please get in touch with everyone involved. They know the current structure best and know which data is still needed and which is outdated and could be deleted. For example, if you need to move many terabytes of data and realize that 15% of it is completely out of date, why not save the time, storage space, and compliance complications that would arise if you kept that data?

Step 3: Define the data structure

Before you start the migration, you should consider how you want to organize your data structure in SharePoint Online. This can be done by project, department, area, region, etc. Microsoft has developed SharePoint hub sites for this, which replaces the subsites.

A hub site is a place where users can share their experiences with other members of the hub family (sites) to discover relevant content and events. It is one of the more focused things in SharePoint development tools.

Once you’ve finished outlining your new SharePoint Online platform and documented everything, you can begin the actual migration.

Step 4: Transfer your data to SharePoint

Now decide on the desired procedure and start your data transfer.

Below are some methods to get your data into SharePoint Online. Each option has its pros and cons, and it’s rare that you’ll be able to complete your migration with just one option. Most often, a combination of two or more options is used to successfully complete a SharePoint online migration.

We recommend taking some professional help for doing this e.g hiring a SharePoint development company. Since here we are doing on the principle of DIY so be very careful while doing it. Below is given the details of the easiest method.

Upload or drag and drop

If you keep your data local or on a file share, go to the document library where you want to store the data you want and click upload or just select your items and drag them into the document library.

Advantages:

  • Easy / no training required
  • Content destined for SharePoint Online can be cleaned
  • Convenient for small amounts of data

Disadvantages:

  • Works with small amounts of data
  • No logs available
  • The metadata is not preserved (e.g. the Modified Date field is set to the migration date)!
  • Network stability and connectivity play an important role here

Final Words:

Online data management and communication with SharePoint includes some very easy as well as some complex methods and procedures. Al Rafay Consulting is a team of professional developers who have a vast experience in SharePoint development.

We can assist you with any of the SharePoint-related data services and SharePoint intranet. For any professional help or advice, feel free to contact us.

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